Files

Upload, browse, and manage project files.

Overview

The Files tab stores documents, images, and other files associated with a project. There are two ways to add files depending on whether your account has NAS storage configured.

Files can be viewed in a list or card layout, searched by keyword, and shared with others via download links.

Upload via Browser

The Drop files here area on the left allows you to upload files directly through your browser via HTTPS.

How It Works

  • Drag and drop files onto the upload area, or click to open a file picker
  • Files are uploaded over HTTPS to Beeswax cloud storage
  • Up to 10 files can be uploaded at a time
  • Files are stored in Beeswax and accessible from anywhere

Best For

  • Smaller files and documents
  • Teams without NAS storage
  • Quick one-off uploads

Note: Upload speed depends on your internet connection. For large files, consider using NAS storage instead.

Browse NAS Files

The Browse NAS Files area on the right lets you browse files already stored on your Network Attached Storage (NAS) via WebDAV and register them with the project.

How It Works

  • Click the Browse NAS Files panel to open the NAS file browser
  • Navigate folders on your NAS and select files
  • Selected files are linked to the project rather than re-uploaded
  • Files remain on your NAS — Beeswax stores a reference only

Best For

  • Large files (no upload bandwidth needed)
  • Files that already exist on your NAS
  • Teams that use a NAS as their primary file store

Note: This option only appears when your account has NAS storage configured and connected. If you see "NAS Not Connected", check your storage settings.

Upload vs NAS — Key Differences

Browser Upload NAS Browse
Where files live Beeswax cloud storage Your NAS device
Upload required Yes — full file sent over HTTPS No — file is linked, not re-uploaded
Speed for large files Depends on internet bandwidth Instant (reference only)
Requires NAS setup No Yes — WebDAV must be configured
Accessible anywhere Yes — stored in Beeswax Depends on NAS network access
File limit 10 files per upload No limit per selection

NAS Setup Guide

NAS integration requires a WebDAV-compatible NAS device (e.g. Synology, QNAP) and must be configured by an account admin.

Step-by-Step Setup

  1. Enable WebDAV on your NAS
    In your NAS admin panel, enable the WebDAV service and note the URL and port (e.g. https://nas.synology.me:5006).

  2. Create a dedicated NAS user
    Create a user on your NAS for Beeswax with read/write access to the shared folder you want to use (e.g. /beeswax/).

  3. Add storage configuration in Beeswax
    Go to Account Settings and find the NAS Storage section. Click Add Storage Configuration and enter your WebDAV URL, credentials, and base path.

  4. Test the connection
    Click Test Connection to verify Beeswax can reach your NAS. Once connected, default project folders are created automatically.

  5. Browse files in projects
    The Browse NAS Files option will now appear on the project Files tab. Select files to register them with the project.

NAS Configuration Fields

These fields are configured in Account Settings under NAS Storage.

Field Description
Configuration Name A friendly name to identify this storage (e.g. "Sydney Office NAS")
WebDAV URL Full URL including port (e.g. https://nas.synology.me:5006)
Username & Password Credentials for the NAS user with read/write access
Base Path Root folder on the NAS for all Beeswax files (e.g. /beeswax/). Project sub-folders are created within this path.
Public URL Optional external URL if different from the internal WebDAV URL
Local Network Path Optional path for accessing files on a mounted network drive (e.g. /Volumes/beeswax/ on macOS)
Default Project Folders Folder names created automatically for each new project. Defaults: Assets, Documents, Deliverables, Source Files, References.
Verify SSL Recommended. Disable only if using self-signed certificates.
Set as Default Use this storage configuration for new projects.

Sharing Files

Files can be shared with others via email. Recipients receive a download link to access the file.

Single File

Click the menu on any file row and select Share to send a download link to an email address.

Bulk Share

Select multiple files using the checkboxes, then click Share Selected in the toolbar. All selected files are sent as download links in a single email.

Troubleshooting NAS

Issue Solution
"NAS Not Connected" warning Go to Account Settings > NAS Storage and click Test Connection. Verify the WebDAV URL, credentials, and that the NAS is online.
Browse NAS Files not showing NAS storage must be configured and connected. Ask your account admin to set up NAS storage in Account Settings.
Connection test fails Check the WebDAV URL includes the correct port. Verify the NAS user has read/write access. If using self-signed SSL, try disabling Verify SSL.
Folders not created automatically Default project folders are created when a new project is set up after NAS is configured. Existing projects may need folders created manually on the NAS.

Note: NAS storage is configured at the account level. Only account admins (Owner, Super Admin) can manage storage settings.