Overview
The Trial Balance lists all accounts with their debit and credit totals as at a specific date. It is used to verify that total debits equal total credits — a fundamental check that your books are in balance.
If debits and credits do not match, it indicates an error in your accounting entries that needs investigation.
Reading the Report
The report shows the following columns for each account:
| Column | Description |
|---|---|
| Account | The transaction account name |
| Opening Balance | Balance at the start of the financial year |
| Debits | Total debit transactions during the period |
| Credits | Total credit transactions during the period |
| Balance | Closing balance (opening + debits - credits) |
Accounts are grouped by type (asset, loan, expense, income, transfer) with subtotals for each group.
Date Selection
The Trial Balance uses a single date — it shows cumulative balances for all accounts up to and including the selected date. The financial year calculations are displayed for reference.
Permissions
- Owners, Super Admins, and Accountants can view the Trial Balance
- Admins, General Users, and Clients cannot access accounting reports
Note: Requires the accounting add-on on your subscription plan.