Overview
Subscription management is available exclusively to the Account Owner. From here you can view and change your plan, manage user seats, adjust storage, and add optional features.
Access your subscription settings from the account dropdown menu.
Plans
Beeswax offers several plans to suit different needs:
| Plan | Price | Projects | Users | Storage |
|---|---|---|---|---|
| Free | $0 | 1 | 1 | 1 GB |
| Starter | $19/mo | 2 | 3 | 50 GB |
| Pro | $39/mo | 20 | 6 | 100 GB |
| Advanced | $69/mo | 50 | 12 | 200 GB |
| Ultimate | $99/mo | 150 | 30 | 500 GB |
All paid plans are also available with annual billing at a discounted rate.
The Free Plan
The Free plan lets you use Beeswax at no cost with some limitations. It is designed for sole traders or individuals who need basic project management and invoicing.
What is included on the Free plan:
- 1 active project
- 1 user (you)
- 1 GB of file storage
- 1 invoice per month
- 3 contacts
- Task management and time tracking
- Basic invoicing
What is not available on the Free plan:
- Quotes
- Expenses
- Recurring invoices
- Templates
- Bank reconciliation
- Payroll
- Data import
- API access
- NAS storage integration
- Full financial reports
- Connected apps (e.g. Xero)
You can upgrade to a paid plan at any time to unlock these features.
Trial Period
When you first create a Beeswax account, you get a free trial with expanded access. During the trial, you can use most features without restriction so you can properly evaluate Beeswax for your business.
When your trial ends, your account is automatically moved to the Free plan. You will not lose any of your data, but features not available on the Free plan will become locked until you select a paid plan.
Upgrading and Downgrading
Upgrading
You can upgrade your plan at any time from the subscription page. Your new plan takes effect immediately and you are charged a pro-rated amount for the remainder of your billing period.
Downgrading
If you downgrade to a lower plan (or to the Free plan), your account limits will be adjusted. If your current usage exceeds the new plan's limits (for example, you have 5 active projects but the new plan allows only 2), you will need to archive or close projects before the downgrade can take effect.
When downgrading to the Free plan:
- Extra team members beyond the plan limit are deactivated (only the account owner stays active)
- Add-ons (extra users, storage, accounting) are removed
- Your business Hive profile is deactivated (it will no longer appear in the public directory)
What Happens When a Subscription Expires
If a paid subscription expires (for example, if a payment fails and is not renewed within the grace period), the following happens:
- Account owners are redirected to the subscription page where they can renew or select a new plan
- Team members (people who were invited to the account) will no longer have access to that account. They are automatically removed from the account and redirected to their personal options
If you are a team member and your access to an account has been removed because the subscription expired, you can still:
- Create your own Hive profile to showcase your work (see the Hive help article for details)
- Create a new Beeswax account of your own
- Accept invitations to other accounts
Your personal user account and any data you own (such as your Hive profile) are not affected when a business account's subscription expires.
Add-Ons
In addition to your base plan, you can purchase add-ons to extend your account:
| Add-On | Description |
|---|---|
| Users | Add extra user seats beyond your plan's included limit |
| Accounting | Unlocks advanced accounting features including financial reports, Money Search, and Leave Management |
| Storage | Add extra file storage capacity beyond your plan's included limit |
Note: Only the Account Owner can make changes to the subscription. Other roles, including Super Admins, do not have access to subscription management.